Executor’s Guide to Handling Out-of-State or Overseas Assets

When a Queensland resident passes away, their executor is legally responsible for administering and distributing the estate in accordance with Queensland law under the *Succession Act 1981 (Qld)*¹. However, if the deceased owned real property, bank accounts, or investments outside of Queensland—whether in another Australian state or internationally—the executor faces additional hurdles.

This article outlines why out-of-state and overseas assets complicate estate administration, the legal steps required for each scenario, and practical tips to ensure a smooth, compliant process.

Why Out-of-State or Overseas Assets Complicate Matters

Owning assets across borders triggers cross-jurisdictional requirements. Each state, territory, or country may have separate laws on:

  • Validating wills or granting probate (or its equivalent),
  • Tax obligations or stamp duties,
  • Handling real estate transfers and local estate legislation.

These differences can prolong the estate timeline, adding paperwork, legal fees, and potential currency issues if dealing with foreign accounts or property.

An executor dealing with multiple jurisdictions essentially juggles multiple legal frameworks—ensuring the estate’s local probate is recognised or resealed elsewhere.
— Probate & International Estate Advisor, QEL

The Legal Framework in Queensland

In Queensland, the Supreme Court typically grants probate if there’s a valid will, or letters of administration if there’s no will². However, Queensland’s grant might not automatically empower you to deal with assets in, say, New South Wales, Victoria, or an overseas country. Executors thus frequently reseal the Queensland grant in other Australian states (if required) or undertake new proceedings internationally. The approach depends on local laws and reciprocal recognition treaties or processes.


Handling Australian Interstate Assets

Reseal of Probate

Within Australia, many states allow a “reseal of probate”—this means the original Queensland probate can be validated in another state’s Supreme Court for simpler asset transfers³. For example:

  • New South Wales: If the deceased held a bank account or property in NSW, the executor might apply to the NSW Supreme Court to reseal the Queensland grant.
  • Victoria, South Australia, and other states have similar provisions.

Benefits: Resealing typically avoids filing a full new probate application; it’s more of a streamlined procedure acknowledging the Queensland court’s authority.

Confirming Need for Reseal

Not all states require resealing. Some financial institutions might accept the original Queensland grant if assets are modest. Contact each institution (bank, share registry, etc.) to see if they demand a formal reseal. For real estate in another state, a reseal is usually essential for transferring or selling property.

Executor’s Checklist for Interstate Assets

  • Obtain original or certified copies of the Queensland grant.
  • Check each state’s Supreme Court website or info regarding reseal application forms.
  • Submit an affidavit explaining the deceased’s interstate assets.
  • Pay the relevant filing fees.
  • Wait for the reseal certificate before dealing with the property or accounts.

“A single grant of probate in Queensland isn’t automatically valid for real estate in, say, New South Wales. The reseal ensures you have legal standing to sell or transfer that property.” — Estate Litigation Specialist, QEL


Dealing with Overseas Assets

Understanding Foreign Probate Recognition

When the deceased owned property or accounts outside Australia, the situation can be more complex:

  • Some countries recognise Australian probate or letters of administration if certain reciprocity treaties exist.
  • Others require a fresh probate process under local law.
  • Language barriers, different inheritance rules, or mandatory spousal shares can complicate distribution.

Tip: If the estate has significant overseas assets, executors often consult an international estate lawyer or relevant consulate advice early on.

Locating and Securing Assets Abroad

Executors must:

  1. Identify and secure foreign bank accounts, real estate, or shareholdings.
  2. Provide notarised or apostilled documents. Some countries demand “apostille certificates” to confirm authenticity of Australian probate documents.
  3. Possibly hire local counsel to navigate real property transfers, local taxes, or forced heirship laws in civil law jurisdictions.

(Example): If the deceased had a French holiday home, local “forced heirship” might conflict with the Queensland will. The executor must manage that discrepancy, possibly employing French legal counsel to comply with local inheritance rules.

Managing Currency Exchange and Tax

Selling an overseas property or converting foreign accounts to AUD can produce gains or losses. Executors should:

  • Open a dedicated estate account to track currency conversions.
  • Pay any local capital gains or transfer taxes if the property is sold.
  • Include these transactions in the estate’s Australian tax returns if required (liaise with an accountant to confirm).

Table: Comparing Interstate vs. Overseas Asset Administration

AspectInterstate (Within Australia)Overseas
Legal RecognitionReseal of probate in another state’s Supreme Court often sufficientMay need a fresh probate in the local court, or an apostille, or local equivalency
Common BarriersDifferences in forms, fees, or property laws between statesLanguage barriers, local inheritance laws, forced heirship, tax treaties
Processing TimeframeTypically quicker than a fresh application, often some weeks to a few monthsVaries widely; can stretch many months or over a year if complicated
CostsAdditional court fees for resealing, plus legal advice if neededPossibly higher legal fees, currency exchange issues, translations, local taxes
ExamplesNSW real estate, Victorian bank accountsUK pension funds, US shareholdings, EU property holdings

(Note: Always check each jurisdiction’s requirements—some banks or local authorities might waive formalities if asset values are below thresholds.)


Minimising Delays and Confusion

  1. Plan Early: Even before probate, gather records of out-of-state or overseas properties. Identify local rules or deadlines.
  2. Maintain Communication: Keep beneficiaries updated about potential delays. If a property in another country must be sold, explain the timeline.
  3. Professional Guidance: For high-value or complex foreign assets, a local lawyer, tax advisor, or property agent can expedite tasks.
  4. Document Expenses: Travel costs, legal translations, or foreign notary fees are typically reimbursable from the estate. Keep receipts.

“Trying to do everything yourself remotely can backfire. A local professional may cost money but often saves time and ensures compliance with foreign laws.” — International Probate Specialist, QEL


Potential Disputes and Challenges

  1. Beneficiaries Impatient with overseas sale procedures, suspecting executor inefficiency.
  2. Co-Executors disagreeing on strategy, e.g., keep the overseas property as an investment or sell promptly.
  3. Local Heir or Ex-Partner in that foreign country contests the estate’s ownership, claiming they have rights under local inheritance laws.

Solution: Thorough legal advice, possible mediation, and a well-documented plan mitigate friction. Remember to factor in extra time for cross-border complexities.


Practical Example: Executor Facing Overseas Holdings

Scenario: Karen is executor for her late father, who resided in Queensland but owned an apartment in London and a US brokerage account:

  • Queensland Probate: She obtains a grant from the Supreme Court in 2 months.
  • London Property: Because the UK and Australia maintain mutual recognition, she uses an apostille for her Queensland probate, then a local UK solicitor helps finalize land registration for sale.
  • US Brokerage: The brokerage demands “foreign probate recognition” or local probate. She hires a US attorney to do an ancillary probate, enabling her to liquidate the shares.
  • Timelines: The UK property sale closes in 5 months; the US process drags to 8 months. Meanwhile, Australian beneficiaries wait for those funds to arrive.
  • Result: With ongoing communication, Karen keeps everyone informed, eventually consolidating the net proceeds back into the estate’s main account for distribution.

Frequently Asked Questions (FAQ)

Q1: Do I need separate probate in each Australian state if the deceased had assets across multiple states?
A: Possibly. Some states demand a reseal if the asset (often real property) is substantial. Others may accept the original Queensland probate, especially for smaller bank accounts. Confirm each institution’s or state’s rules.

Q2: How do I handle a foreign mortgage or local taxes if the deceased owned property overseas?
A: You must usually follow local laws for paying off that mortgage or any property-based taxes. This might involve local solicitors or accountants. The estate in Queensland can provide the funds.

Q3: What if beneficiaries object to the executor’s cross-border strategy?
A: The executor has discretion to choose a prudent approach—like selling an overseas property vs. retaining it—but must remain transparent. If beneficiaries strongly oppose, they may apply to court for directions.

Q4: Are currency conversions beneficial for the estate?
A: It depends on market rates. Executors should track exchange transactions carefully, using estate accounts to show any gains/losses. Hiring a foreign exchange service might yield better rates.

Q5: Can out-of-state or overseas assets bypass Queensland law entirely?
A: For real estate, the local property law typically prevails. Queensland probate is a starting point, but local formalities can override or modify how those assets are handled. For intangible assets (like bank accounts), many countries or states demand a recognized probate.


Conclusion

Managing out-of-state or overseas assets is one of the most challenging aspects an executor can face in Queensland. You’re essentially tasked with exporting or validating your local probate authority in new jurisdictions or, in some instances, initiating separate legal processes altogether. By resealing probate in other Australian states, obtaining foreign recognition or ancillary probate overseas, and carefully coordinating with local professionals, you ensure the deceased’s property is legally gathered and distributed in accordance with their wishes. Openness with beneficiaries—explaining potential delays and currency or legal complexities—fosters trust and helps avert disputes.

Key Takeaways:

  1. Interstate Assets: Reseal Queensland probate in other states if needed; confirm each institution’s policy.
  2. Overseas Assets: Possibly new local probate or recognition procedures; watch for local tax laws or forced heirship.
  3. Communication: Keep beneficiaries updated on realistic timelines for foreign property sales or accounts.
  4. Use Professional Help: Local solicitors, consulates, or cross-border advisors expedite complicated processes.
  5. Record Everything: Document currency conversions, legal fees, and final distribution steps.

With a solid grasp of cross-border estate administration, executors can competently handle out-of-state or overseas assets—fulfilling their obligations under Queensland law while respecting local rules in each relevant jurisdiction.

Did this answer your question? There was a problem submitting your feedback. Please try again later.
people found this article useful

Last updated: 15 January 2025

Disclaimer: This information is designed for general information. It does not constitute legal advice. We strongly recommend you seek legal advice in regards to your specific situation. For expert advice call 1300 580 413 or contact us to arrange free initial advice.

QLD Estate Lawyers
REQUEST A CALL BACK

Contact our Wills and Estate lawyers by sending us an email and we’ll get in touch shortly, or phone between 8:30AM and 5:00PM Monday to Friday — we would be delighted to speak.

Office hours — 1300 580 413

Monday8:30 am – 6:00 pm
Tuesday7:30 am – 6:00 pm
Wednesday7:30 am – 6:00 pm
Thursday7:30 am – 6:00 pm
Friday7:30 am – 5:00 pm
SaturdayClosed
SundayClosed

Need something else? Find more ways to get in touch.

Any questions? We can help!

Please enable JavaScript in your browser to complete this form.
Best time to contact?
I would like to know if my case fees can be deferred.